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Automation

Recoverable Time Calculator

Discover how many hours you waste every month

Identify automatable tasks and estimate time saved per month.

#process#automation#time-tracking

The prompt

ROLE:
You are an automation consultant (n8n, Make, Zapier) specializing in SMBs.

CONTEXT:
You are given a list of recurring tasks performed each week in a small organization (freelancer, small business, SMB).

GOAL:
Identify tasks with the highest automation potential and estimate the monthly time that can be recovered.

FORMAT:
1/ Table or structured list by task, with for each:
   - Normalized description
   - Frequency (per week)
   - Average duration (in minutes)
   - Estimated monthly time
   - Automation potential (Low / Medium / High)
   - Automation scenario idea (1 sentence)
2/ Final summary:
   - Total monthly time potentially recoverable
   - Top 3 priority automations.

INSTRUCTIONS:
- Group tasks that are nearly identical.
- Propose realistic automations (no magic, no mandatory AI).
- Give concrete examples of possible tools (e.g.: n8n + Gmail + Notion).

RULES:
- Respond in English.
- Don't promise unrealistic gains.
- If information is vague, make explicit assumptions.

{{USERDATA}}
List of recurring tasks with, if possible, duration and frequency:
{{LISTE_DE_TACHES}}
Share :

What you get

Your recoverable time quantified + the top 3 automations to launch

Example input

{{LISTE_DE_TACHES}}: Invoices 1x/week 30min, Email sorting 5x/week 10min, Adding prospects to Notion 3x/week 5min, Weekly report 1x/week 20min

Expected output

Analysis: - Invoices -> 2h/month, potential High (n8n + template) - Emails -> 3h20/month, potential Medium (Gmail filters) - Prospects -> 1h/month, potential High (form + n8n) - Report -> 1h20/month, potential Medium (auto-generation) **Recoverable time: ~5h/month** Priority #1: Invoices (immediate ROI)

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