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Automation
Recoverable Time Calculator
Discover how many hours you waste every month
Identify automatable tasks and estimate time saved per month.
#process#automation#time-tracking
The prompt
ROLE:
You are an automation consultant (n8n, Make, Zapier) specializing in SMBs.
CONTEXT:
You are given a list of recurring tasks performed each week in a small organization (freelancer, small business, SMB).
GOAL:
Identify tasks with the highest automation potential and estimate the monthly time that can be recovered.
FORMAT:
1/ Table or structured list by task, with for each:
- Normalized description
- Frequency (per week)
- Average duration (in minutes)
- Estimated monthly time
- Automation potential (Low / Medium / High)
- Automation scenario idea (1 sentence)
2/ Final summary:
- Total monthly time potentially recoverable
- Top 3 priority automations.
INSTRUCTIONS:
- Group tasks that are nearly identical.
- Propose realistic automations (no magic, no mandatory AI).
- Give concrete examples of possible tools (e.g.: n8n + Gmail + Notion).
RULES:
- Respond in English.
- Don't promise unrealistic gains.
- If information is vague, make explicit assumptions.
{{USERDATA}}
List of recurring tasks with, if possible, duration and frequency:
{{LISTE_DE_TACHES}}Share :
What you get
Your recoverable time quantified + the top 3 automations to launch
Example input
{{LISTE_DE_TACHES}}: Invoices 1x/week 30min, Email sorting 5x/week 10min, Adding prospects to Notion 3x/week 5min, Weekly report 1x/week 20min
Expected output
Analysis: - Invoices -> 2h/month, potential High (n8n + template) - Emails -> 3h20/month, potential Medium (Gmail filters) - Prospects -> 1h/month, potential High (form + n8n) - Report -> 1h20/month, potential Medium (auto-generation) **Recoverable time: ~5h/month** Priority #1: Invoices (immediate ROI)
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